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How to share a Google calendar and make scheduling meetings easier

Are you looking for an efficient and easy way to schedule meetings? Sharing your Google calendar helps you do that by essentially handing that job over to the other party. Others can get a glimpse into your schedule and find a time slot that works for both of you. That leaves you free to do more important things than studying your schedule and sending emails about availability.

Even better, it’s a pretty simple and painless process, too, one that we’ll guide you through here so you can start sharing your calendar today.

How to share a Google calendar with specific individuals

A screenshot of Google Calendar with a circle around the “My calendars” section to the left and a calendar selected.A screenshot displaying a pop-up menu that will appear near the calendar you selected with the Settings and sharing option.Screen of Settings menu with the Settings for my calendar to the left and the Share with specific people option selected.Screenshot of Calendar settings menus displaying a pop-up where you can type in email addresses of people you’re sending the calendar to.A drop-down menu asking you to define what kind of permissions you’re granting that user.

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From Google Calendar, head on over to the My calendar section to the left by scrolling down. Hover over and select the calendar you want to share after clicking the down arrow to expand.

  • Head on over to Google Calendar on your computer or laptop by clicking this link. At the moment, you cannot share your Google calendar via a mobile app on your smartphone.
  • On the left, you’ll find the My calendars section by scrolling down. Click on the down arrow to expand it if it’s not already expanded.
  • Hover over and select the calendar you want to share and then click on the three-dot menu button.
  • Select Settings and sharing and then head on over to the section located to the left called Settings for my calendars.
  • From there, click on Share with specific people.
  • Then click on Add people and type their email addresses in. You can enter multiple email addresses if you’d like as well.
  • You’ll see a drop-down menu where you’ll also need to define what kind of permissions you’re granting that user, like whether they can see all the event details, make changes, etc. Select the appropriate option.
  • Click on Send. Your contact should now be able to view the calendar.
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How to share a Google calendar with the public so everybody can see it

A screenshot of Google Calendar with a circle around the “My calendars” section to the left and a calendar selected.A screenshot displaying a pop-up menu that will appear near the calendar you selected with the Settings and sharing option.Screenshot of Settings menu and Settings for the “My calendars” section to the left, with “Access permissions for events” selected.A screenshot of a pop-up asking if you’re comfortable with the public seeing your Google Calendar.A screenshot of a pop-up offering a shareable link of your calendar you can copy and share by clicking “Copy link.”

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From Google Calendar, head on over to the My calendars section to the left by scrolling down. Hover over and select the calendar you want to share after clicking the down arrow to expand.

You can also make your Google calendar available to the public so long as they have the link. This can come in handy when you’re creating a public event — like a meeting or social event — that anybody could come to. That’s because the link makes the calendar accessible to anybody who has it.

  • From Google Calendar, head on over to the My calendars section by scrolling down the left interface.
  • Expand the section by clicking on the down arrow. Then hover over and select the calendar you’d like to share.
  • Click on the three-dot menu button and select Settings and sharing.
  • Head on over to the section located to the left titled Settings for my calendars.
  • From there, look for the Access permissions for events section and check the box labeled Make available to public.
  • A pop-up will appear confirming you’re okay with everybody seeing your calendar. Click OK if so.
  • Click Get shareable link > Copy link to copy the link and send it to whomever you need to.

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